Information for Students

Employment can be a very important part of your experience at Montana Tech. Working while attending college can help defer the cost of education, assist you in learning valuable time management skills, and give you transferable experience when you enter the job market.

Resources

• Student Employment Policy & Guidelines [PDF]
• Job Classifications [PDF]
• Student Employment Certification [Etrieve link]
• How to set up direct deposit [PDF]
• Accessing Paystubs and W-2 [PDF]

Types of Work

Montana Tech has numerous student positions available. Student positions fall into two categories:

• Work-Study
• Institutional Positions

Work-study is part of a total financial aid offer based on financial need. The work-study offer is the maximum that may be earned during a school year while employed at Montana Tech.

Institutional positions are part-time student jobs funded entirely by a department and may be available if you do not qualify for work-study funds.

Finding a Job

Montana Tech has a wide variety of student positions, which are available in nearly every academic and administrative department on campus.

On-campus jobs are posted through Career Services online resource Career Forge. Once a position of interest is found, complete the application process. After a decision to hire is made, supervisors will notify the student(s) selected as well as those not selected.

Hiring and Onboarding

All students offered an on-campus job need to work with their supervisor to complete a Student Employment Certification form on Etrieve. 

Students who:

• Have never worked for Montana Tech or
• Whose last position with Montana Tech ended 2 or more years prior to their new hire date

must also complete a Student Employment Packet.  Packets are available Monday through Friday 7:30 AM to 5:00 PM at the Enrollment Services office in SSC 3.126.

Student employees:

• Must ensure that all documents are completed and signed to avoid processing delays,
• Will be contacted at their Montana Tech email if additional information is required, and
• Must complete all necessary documentation prior to beginning work.

Questions? Review our Frequently Asked Questions or contact Student Employment at studentemployment@mtech.edu or 406-496-4223.

Getting Paid

Timecards

Montana Tech uses electronic timecards for most student employees.  Both work-study and non-work-study student employees submit their timecards through Etrieve.

Instructions on how to submit electronic timecards are available at:

• For non-work-study employees: How to Submit a Student Employee Time Card and
• For work-study employees: How to Submit a Work Study Student Timecard.

The timecards are reviewed by the student's supervisor. If approved, the supervisor sends it to the Financial Aid office.

Important: Timecards are due with the Financial Aid office by 5:00 PM of the first working day following the end of the pay period being reported.

Student employees and supervisors need to ensure timecards are submitted timely.

Timecards received after the 5:00 PM deadline will be processed on the next regularly scheduled pay period.

The electronic timecards are available on Etrieve at:

• Work-study employees: Timecard – Pink – Work Study Student Employee and
• Non-work-study employees: Timecard – Purple – Non Work Study Student Employee.

Paychecks

The student pay period is bi-weekly. Students are paid on the Wednesday that falls two weeks after the end of a pay period.

• For paper checks: If students do not have direct deposit, paychecks will be mailed to the address provide on their current Student Employment Certification Form or GRA / GTA contract.
  • Final paycheck: Students leaving for break that need their final paycheck mailed to a different address need to provide a self-addressed and stamped envelope to the Payroll Office in MG (Mining and Geology) room 205.
• For direct deposit: Students can update their employee profile in GrizPortal to include direct deposit information.
  • How to set up direct deposit. 

Confidential Student Information

In many positions, student employees may have access to confidential material. Students are expected to respect the confidential nature of information they access or overhear concerning students, parents, faculty, staff, alumni, donors, or vendors. 

This can include information concerning:

• Income and taxes,
• Grades and job evaluations,
• Performance evaluations and documents,
• Salary, insurance, and fringe benefits, or
• Account and other administrative or personal information.

All student employees with access to confidential student information are subject to the Family Educational Rights and Privacy Act (FERPA) and must complete FERPA training when starting employment at Montana Tech.  Student employee supervisors will identify confidentiality issues with their student employees.